The CCT Booster Club is made up of parents/guardians of the cheerleaders. As a parent/grandparent/guardian you are an official member of the booster club. As a member of the booster club there are responsibilities (each cheerleader should have at least one adult represented):
Eastview defines booster clubs as a “support organization”. It is a privately operated organization of parents or other community members working to benefit one or more school or district programs and activities. Support organizations typically help promote, recognize and raise funds for school activities. Support is shown in many ways, including volunteering time, raising money, and contributing funds to better enhance the team or organization’s performance. The booster club provides enthusiastic support of a team or organizations including emotional and psychological parental support.
Eastview’s guiding principles are defined through words that are known as their puzzle pieces. Some of these words are: respect, spirit, self-discipline, trust, pride, fun, teamwork, collaboration, safe, welcoming, inclusive, positive leadership, flexibility, balance, honesty, integrity, and effective communication to just name a few.
Keeping the above definitions and words in mind, we need to keep reminding ourselves of our purpose. As a booster club, we are here to support our daughters, their sport and their coaches. We are representing Eastview at all times and are expected to follow the same guiding principles that are expected from all of Eastview’s faculty, staff, coaches and students.
The coaches have a big job running the team and teaching our girls. As boosters we are here to make their jobs easier. If we, as a booster, have differing opinions, they should be discussed respectfully within the booster – definitely not in front of the girls or public. We do not want to take time or energy away from the coaches and their job as coaches. We do not want to start an environment of going to the coaches with planning and concerns that are solely the booster club’s responsibility. Now, having said that, if you have a concern or question for the coaches regarding your daughter and the team, it is appropriate to go to them directly. The expected process for the booster club is to continue to operate with our primary goal being to support our girls and the coaches. This means we solve differing opinions as a group, treat each other with respect and kindness and most importantly as representatives of Eastview we behave in accordance with Eastview’s puzzle pieces.
The CCT Booster Club is governed by a board. This board is made up of coaches, an elected President, a Vice President and a Treasurer.
Coaches are hired and paid by the school.
The President is elected by active booster members and coaches. The President is responsible for (but not limited to) the following:
The Vice President is appointed by the President and coaches. The Vice President is responsible for (but not limited to) the following:
The Treasurer is appointed by the President and coaches. The Treasurer is responsible for (but not limited to) the following:
The name of the organization shall be Eastview Comp Cheer Booster Club. (EVComp)
Section 1. Purpose. The Eastview Comp Cheer Booster Club (hereafter referred to as EVComp) is a non-profit organization formed for the purpose of promoting, developing and maintaining enthusiasm and interest in the cheer team. Objectives include, but are not limited to:
Section 2. Dissolution. The club will use its funds to accomplish the objections and purpose specified in these bylaws and no part of said funds shall inure or be distributed to the club.
Section 3. Fiscal Year. The accounting method used should be that of the cash receipts and cash disbursement method and the fiscal year shall be from June 1st through May 31st.
Section 1. Membership. Membership in the EVComp is open to any parent/guardian/adult family memmber of a student who is on the current team and is interested in the progress and development of the cheer team within the community.
Section 1. Regular Meetings. Regular meetings will be held each month during the school year at Eastview High School. The officers have the authority to call additional meetings if the need arises, or to change the dates in the event of conflict.
Section 2. Special Meetings. A special meeting of the membership may be called by the President or by any majority vote of the Board of Directors.
Section 3. Board positions. Board positions will be limited to parents/guardians of student(s) who are presently members of the Eastview Comp Team. Intent to run forms shall be distributed and collected after try-outs. Review of the forms and selection of new officers will be announced in June.
Section 4. Location. Location of all Booster Club meetings, regular and otherwise will be at the discretion of the Board of Directors. Regular monthly booster meetings will be held at Eastview High School.
Section 1. The Board of Directors shall include President, Vice President and Treasurer under the advisement of the Eastview High School Comp Cheer Coaches.
Section 2. Election. The booster shall ask for intent to run forms for all Board of Director positions and present the forms for election of the president by a majority of the Booster Club members at a general meeting.
Section 3. Board. The position of Vice President and Treasurer will be appointed by the President and coaches after the election of the new President.
Section 4. Three (3) voting members shall constitute a quorum for the transaction of business for all regular, special, annual and Board of Directors meetings.
Section 5. Vacancies. Any vacancy on the Board of Directors may be filled by appointment of the President for the unexpired term of office. The appointment must have the approval of a majority of the Board of Directors. Term of office will be one (1) year.
Section 6. Term of Office. Officers will preside from June 1 through May 31.
Section 1. The President. Shall preside at all general and Board of Directors meetings, shall be an official member of all committees and shall perform other duties usually pertaining to the office of President: Appoint committee chairpersons (i.e., membership, publicity, and fund raising) and special committees. The President, with the approval of a majority of the elected officers and directors and Eastview High School Cheer Team Coach may take action in a situation requiring an immediate decision. Shall perform the responsibilities as outlined in the position description sheet handed out with the intent to run form.
Section 2. Vice President. Shall assist the President and shall preside in the absence of the President. Is required to be the parent/guardian of a cheer team member who will still be a student at Eastview High School during their reign as Vice President. Shall perform the responsibilities as outlined in the position description sheet handed out with the intent to run form.
Section 3. The Treasurer. Shall deposit all monies received in an appropriate bank account as approved by the Board of Directors; keep a full and accurate account of receipts and expenditures; and in accordance with the budget adopted by the Board, shall make disbursements as authorized by the President and/or Board. The Treasurer shall write all checks and prepare and present to the Board an un-audited report at the end of the year meeting. Shall file yearly taxes. The Treasurer will have one co-signer that is on the bank account. This co-signer is usually the President. The co-signer may have in their possession checks and a debit card for the cheer account. If this co-signer is not either the President nor the VP, the co-signer can only use the debit card or write checks with prior approval from the board.
Section 4. The Immediate Past President. Shall be invited to attend meetings of the Board as an honoree advisor and as a non-voting participant.
Section 1. Include but are not limited to: Fund Raising, Publicity, Membership, Competitions, Nationals and Special Events. Chairpersons are encouraged to report on activities to the Board.
Section 2. All Booster Members. Will be responsible for all fund raising. The Board must first approve all fund-raising activities. Will aim to increase interest as well as promote and publicize the Eastview High School Cheer Team Program and will aim to increase interest, enthusiasm and active participation of community members and parents. Coordinate all volunteers for season activities as well as assist any coaching needs in preparation for Eastview hosted tournaments. Will aim to assist in the planning of special events.
Section 1. Carryover Funds. Carryover funds will be kept, as allowed by the budget, of at least $2000 for the following school year.
Section 2. National Tournament. This amount will vary year to year, and will be based upon how many team member are in good standing, the number of coaches needed, and the travel costs.
These bylaws may be amended by a majority vote of the members present at any General Membership Meeting or special meeting called for the purpose of amendment of the bylaws, at which time the amendment is to be voted upon.
Amendment #1: The primary form of communication to the cheerleaders and booster is email. Each booster member is responsible to read his/her email on a regular/daily basis.
Amendment #2: Violation of bylaws by any booster member will receive one written warning. Any violations after that warning will include possible dismissal of the booster member.